The Beast of Bryn race committee want you to have the best race experience possible. We have put these terms and conditions together to help you have a safe and successful race day.
If you have any questions please email contact.bryn.beast@gmail.com
If, for any reason, the event cannot take place it will become a virtual event. 1 PARTICIPATION
Participants must be over 18 years old on race day
By taking part, all participants confirm that their names and/or video footage or photographs taken during their participation may be used to publicise the Run.
Participant race numbers are specific personal identifiers and may not be passed on or sold to any other person. The sale or passing on of race numbers is strictly prohibited and will result in the disqualification and/or banning of any individuals involved from future events.
Participants must not be under the influence of drugs or alcohol.
Participants must be fit to run and free from injury. The Participant acknowledges that participation in the Event is physically strenuous. It is acknowledged that participation in the Event will be physically demanding and the Participant is aware of the nature of the Event and the associated medical and physical risks involved.
The Event Organiser reserves the right at any time to remove Participants from the Event or prevent Participants from participating in the Event and future events if, in the Event Organiser's sole discretion, it considers such action necessary for safety reasons or the proper enjoyment of the Event by other Participants or for any other reasonable reason. No refund of the Fee shall be made if the Participant has acted negligently, maliciously, with wilful misconduct or otherwise without due care and attention for the Event or other participants, so as to cause his/her removal/disqualification; the said athletes may also face a life ban from all events.
The Participant agrees that he/she is physically capable of competing in the Event and agrees to be solely responsible for his/her actions and the Event Organiser, its officers, employees, agents, affiliates, associated companies, sponsors or medical advisers are not liable for any injury or illness that the Participant may suffer as a result of his/her participation in the Event
While the Event Organiser takes every care with the staging of the Event, the Participant acknowledges that personal accident and personal items insurance is his or her sole responsibility.
You are eligible for a full refund (minus the Full On Sports online booking fee and NRW facilities fee) within the 14-day cooling-off period from the day of booking. The cooling-off period does not apply where a cancellation is made within 21 days of the event date. In the event of a War, global pandemic, or famine no refunds can be given and the event will be postponed for a later date or changed in order for it to go ahead, for example, changed to a virtual race.
Use of discount codes is restricted to the original recipient only, misuse of these codes will result in disqualification from this event. Refunds will not be issued.
Entry fees are subject to change and BRAG has the right to amend the price at its discretion.
Due to the nature of sporting events, we are unable to make exceptions for injuries, etc
Any participant who fails to arrive at the start line on time will be assumed withdrawn from the race and will not be eligible for a refund of any kind. No late starters will be permitted to cross the start line.
Entries cannot be deferred to the following year or to any other event.
The participant acknowledges that the refund scheme set out above is fair and reasonable, and the monies the Organiser may retain in respect of any withdrawal represents a reasonable pre-estimate of the Organiser’s loss in each case.
If the event is cancelled because of circumstances beyond the reasonable control of the Organiser; including but not limited to, an act of God, explosion, acts of a public enemy, war, insurrection, terrorist act or threat of terrorist act, sabotage, epidemic, embargoes, strikes or the death of a leading member of the British Royal Family then the participant will not be entitled to a refund of the entry fee and compensation of other losses, such as travel or accommodation expenses.
The organisers reserve the right to alter aspects of the race at any time. Any alterations, such as a change in start time, will be communicated to participants in good time to allow for plans to be revised.
The organiser reserves the right to amend the event format at their discretion. If the event format is changed the participant will not be entitled to any refund and no liability can be taken.
The Organisers reserve the right to disqualify any participant found to be in breach of the terms and conditions.
Disqualification can be enforced upon partaking in any of the following: Urination in any area other than designated toilets
Swapping numbers with another runner, without prior consent from the organiser
Possession of any banned item, such as baby joggers, baby strollers, skateboards, Nordic sticks, Kangoo Jump boots, rollerblades, hand cycles, unauthorised bicycles or any other wheeled device on the course, except for hand-propelled wheelchairs
Deviation from the designated route Tampering with the timing chip
Not adhering to the issued timing pen when asked to do so
Refusing to obey the directions of the event official, city official or course marshal/steward, or who conducts himself/herself in an unsportsmanlike manner, or using offensive actions or language to officials, volunteers, participants or spectators may be disqualified from the event
commit a criminal offence
interfere with the staff or third-party partners in carrying out their duties
fail to obey the instructions of staff (including those relating to safety matters)
appear to be under the influence of alcohol or drugs or be in unlawful possession of drugs Make a threat - even as a joke
threaten to or actually endanger any property
Participants must follow instructions as given by all event officials including race staff, volunteers, medical personnel, security officers and city officials before, during and after the event.
All participants are expected to conduct themselves professionally and courteously during their participation in the event. This means, for example, that urinating or defecating anywhere on or near the course shall be strictly prohibited except in toilet facilities. Anyone violating this rule of conduct shall be disqualified from the event and will be asked to leave the course.
Every participant shall be provided with a race number which MUST be worn on the front of shirts and be visible at all times during the event. The race number is to be worn as issued. No participant shall be permitted to participate in the event without the appropriate number.
All participants must write their name and details of any health problems or medication on the reverse of the race number, which must be worn on the front of shirts during the race.
Participants should also inform the race organisers of any special medical conditions.
Participants must begin the event during the officially recognised starting times.
All participants must oblige to the following:
Advice provided by the Organiser as well as instructions and directions given by officials and race marshals of the event.
Avoid using headphones whilst running, to limit the risk of injury to yourself and other participants. The Organiser will not be held responsible for incidents caused as a result of the use of headphones which inhibit the communication of important warnings or information from emergency services or course marshals.
Participants accept that they must make their best efforts in training for and completing the course in less than 2.5 hours.
You will be provided with a race number, which you must conspicuously wear on the front during the race. You will not be permitted to run in the race without the appropriate race number. Anybody found running with the wrong race number may be disqualified and may be refused entry into any future Events. Race numbers must be worn as issued not be altered, cut, folded, or otherwise concealed or mutilated in any way. It is a condition of entry that all runners must complete the contact details and medical information (if applicable) on the entry form.
All participants must be positioned behind the starting line when starting and must run over the start mat to activate their timing chip, failure to do so will result in a finishing time not being available for them.
All participants need to assemble in their correct start wave 9 COURSE MONITORING
Any participant who has been found by a course marshal/steward, event official or surveillance equipment to have gained an unfair advantage by intentionally shortening the route of the race (“cutting the course”) shall be immediately disqualified from the event.
No persons are authorised to be on the course unless they are registered participants. Therefore, no person shall be allowed to accompany a participant if he/she is not registered in the event, nor shall any participant be allowed, without the permission of the event management, to receive assistance from anyone during the progress of the event. Any person not properly displaying an authorised and issued race number shall be directed to leave the course.
A hands-on medical examination during the progress of an event by officially designated medical personnel shall not be considered assistance and will not result in disqualification if the participant is deemed medically fit. If a participant becomes ill during or after the event and/or receives medical attention or treatment either from event medical staff, medical providers or any doctor or hospital, they authorise such persons to provide details (including details of medical treatment).
Medical personnel authorized by the event to do so may examine any participant who appears to be in distress. If in the sole opinion of authorised medical personnel, it is in the best interest of the participant’s health and welfare, medical personnel may remove the participant from the event.
Participants must retire at once from the race if ordered to do so by a member of the event’s official staff, official medical staff, or any person in authority, including fire and police officers.
Participants are responsible and assume liability for any medical expenses incurred as a result of training for and/or participation in the event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods and services.
In the interest of safety, the Race Director and event officials, in consultation with the Police and Emergency Services, reserve the right to delay, cancel, or suspend the race due to extreme inclement weather or a major incident on or near the event route. In these circumstances, no refunds will be issued.
In the event of any major occurrences along the route, the Race Director and the Emergency Services reserve the right to alter/shorten the route but still provide a race if possible. In these circumstances, no refunds will be issued.
The Race Director and the Emergency Services reserve the right to stop the race at any time, if deemed necessary. These would be in circumstances beyond our control and no refunds would be given.
If you have any health concerns or are uncertain whether you are fit to run, please contact your GP before you enter. If you have medical conditions that may affect you during the race or are taking any medication(s) you are required to indicate these on your entry form, so that it is evident in the event that you need medical attention during the race.
In certain cases, you may need to check your doctor is happy for you to take part. This might be because:
You have a pre-existing medical condition You have an unstable medical condition You are pregnant
You have experienced a recent illness, injury, surgery or hospitalization
You agree to complete the medical notes and details in full when signing up for the event.
An entrant shall be deemed to have made him/herself/their self, familiar with, and agreed to be bound by the UKA Anti-Doping Rules and to submit to the authority of UK Anti-Doping in the application and enforcement of the Anti-Doping Rules.
The UKA Anti-Doping Rules apply to entrants participating in the sport of Athletics, for 12 months from the [date of entry], whether or not the licence holder is a citizen of, or resident in, the UK.’
Runners are advised to leave plenty of time to warm up. Water stations will be available. With the hills, this run is more difficult than the distance may indicate. Runners are to be fit enough to participate.
Runners are to exercise care when traversing the route. It is important to wear appropriate footwear and clothing. Runners should walk when coming across a hazard and inform a marshal immediately. During wet weather and the result of a build-up of mud, ground conditions may deteriorate and become slippery. Apply sunscreen during sunny weather.
Any person coming into contact with any wild or domestic animal should walk calmly past the animal and make no attempt to interact with the animal in any way. Remember animals, especially wild animals can become startled and behave in an unprecedented manner.
Be aware that the route is still open to other forest users, information signs will be placed approximately along the route making other users aware that a race is taking place. A single-track mountain bike trail crosses the route. Such hazards will be signposted but watch for the signs and take care at all times to allow for other forest users.
If you feel unwell do not run. If the medical teams notice anybody feeling unwell before the event, they will be removed from the race.
Participation is at the participant's own risk. Except only for death or personal injury resulting from our negligence we accept no responsibility whatsoever for any injury, illness, loss or damage to property and possessions, action, claim, economic loss, cost, or expense howsoever caused which may arise in consequence of your participation in the race.
The organiser, its staff, agents or contractors shall not be liable for indirect or consequential loss or damage.
The Organiser will not be liable for any computer result anomalies or any technical malfunctions.
Whilst the Organiser takes every care with staging the event, the participant acknowledges that personal accident and personal items insurance is their own responsibility. The organiser shall not be liable to the participant for any loss or damage of or to personal equipment belonging to the participant, or any indirect or consequential loss or damage whatsoever arising out of the participant taking part in the event, or for any loss of business, revenue or profit, loss of reputation, anticipated savings or wasted expenditure, pledges made on your behalf or to charity.
The Organiser will not be responsible for the behaviour of any spectators or third parties.
The Organiser cannot be held responsible for any issues or allergies resulting from food and drink products given out on the day of the event.
The participant agrees and consents to the Organiser using his/her personal details provided in his/her online registration form for the following purposes:
EVENT ADMINISTRATION
The Organiser requires a record of each participant’s registration details including third-party emergency contact information for administration purposes in order to properly and safely conduct the event.
By participating you acknowledge and agree that personal information (including medical information entered against your race number or collected by event medical staff during or after the Event) can be stored and used in connection with the organisation, promotion and track and trace and administration of the Event and for the compilation of statistical information.
Confirm that my name and television, video footage, audio recordings or photographs taken during my participation may be used to publicise the event, event sponsors/partners and the Run generally, including television, website and DVD/video broadcasts.
EMAIL/SMS COMMUNICATION
The organiser will use the participant's contact data submitted on the online form to send the participant information by email and or SMS relating to the event, other events and any further categories of news and promotional information as the participant may have requested on the Online Registration form.
The participant acknowledges and agrees that the organiser may send an email or SMS notification following the event inviting the participant to submit or renew his/her registration for any future events.
All participants are assigned a chip-timing device prior to the event in their race pack.
Chip time is the official time used for all prize results.
Times shall be rounded up to the next highest second.
Participants must wear their assigned timing device continuously attached to their runner number from the start line to the finish line, to receive an accurate finish time.
Participants found to be wearing two or more timing devices during the race will be disqualified and their results will not be recorded.
Participants must begin the event during the officially recognised starting time in order to register for an official course completion time.
For practical purposes finishing times are only recorded up to 2 hours from the start of the race.
Any individual requesting a waiver of any of these rules from the event shall submit a written request no less than 30 days prior to the event date specifying the nature of and reasons for the request.
Event officials reserve the right to modify, supplement or waive all or part of the event rules without notice. It is the participant's responsibility to check the event website for any changes. Participants shall be bound by any modification or supplement of the event rules published prior to the event. Failure to follow these event rules, as may be amended, will result in immediate disqualification, loss of prize money and removal from official results.
We reserve the right to deny entry to, and disqualify, any participant who fails to abide by the race rules or any of these terms and conditions.
Through registering for the Run and the agreement to the Waiver and Terms and Conditions, a contract is agreed between BRAG (“The Organiser”) and the participant.